Administrative Assistant

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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Administrative Assistant

US-MA-Wrentham

Job ID: 2019-4393
Type: Regular Part-Time
# of Openings: 1
Category: Administrative
Community Connections

Overview

Open Sky Community Services provides the foundation for those we serve to see beyond and live beyond their circumstance. We support and inspire people and their families to achieve their hopes and dreams. Open Sky is an innovative organization promoting collaboration and partnership within our communities. Open Sky is seeking an Administrative Assistant who will be responsible for general administrative duties such as filing, answering the telephone, and computer related tasks.

Please note: **This position will require the person to alternate between our Worcester and Wrentham office on a biweekly basis.**



Responsibilities

  1. Perform general office duties including typing, copying, office machine operation and related functions.
  2. Process phone calls, receive visitors and direct to appropriate areas.
  3. Handle all incoming and outgoing mail, including collecting mail at main Office/DDS as needed.
  4. Ensure adequate stock of supplies and timely maintenance of office equipment.
  5. Maintain confidentiality of all information related to program and people supported.
  6. Work closely with Business Office and Program Directors to ensure accurate and timely billing for services rendered.
  7. Ensure compliance with Mass Health and DDS regulations
  8. Support administrative responsibilities of the program including: filing, record keeping, data processing, attendance records and purge files.
  9. Arrange for routine maintenance and repairs of vans as needed.
  10. Maintain/improve professional skills and update knowledge of procedures through trainings and workshops.
  11. Ensure physical plant maintenance, included but not limited to health & safety and cleanliness of the program.
  12. Provide program coverage as needed.
  13. Implement and monitor systems for quality improvement.
  14. Adhere to professional standards regarding confidentiality.
  15. Represent Open Sky Community Services in a professional manner
  16. Perform other related tasks as assigned.


Qualifications

High school diploma required. Three years related experience and/or business or secretarial school preferred. Excellent word processing and data entry knowledge and experience. Tact, pro-active, mature judgment in working with diverse publics. Communication and organizational skills required.

PI115109651


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